The Ultimate Kids Birthday Party Checklist (Stress-Free Planning Guide)

Planning a kids’ birthday party should be fun, not overwhelming. With so many details to think about, it’s easy to forget something important.

This kids birthday party checklist breaks everything down step by step, helping you plan a stress-free celebration while keeping things organised and enjoyable for everyone.

Save this guide or bookmark it — it’s your go-to party planning helper.

🎉 4–6 Weeks Before the Party

✔ Choose a Party Theme

Pick a theme your child loves. Popular options include:

• Animals

• Rainbows

• Dinosaurs

• Princesses

• Sports

Choosing a theme early makes everything else easier to coordinate.

✔ Set the Date, Time & Guest List

• Choose a date that works for close family

• Decide how long the party will run

• Create a guest list that suits your space and budget

✔ Order Birthday Invitations

Invitations should be organised early so guests have plenty of notice.

You can choose between:

• Printed birthday invitations for a premium, ready-to-hand-out option
  https://sticksy.com.au/collections/personalised-birthday-invitations

• Printable birthday invitations if you need a fast or digital option
  https://sticksy.com.au/collections/printable-invitations

🎂 2–3 Weeks Before the Party

✔ Plan Food & Drinks

Keep it simple and child-friendly:

• Party snacks

• Fruit platters

• Cake or cupcakes

• Juice boxes or water bottles

Tip: Add personalised stickers to drink bottles to avoid mix-ups.

✔ Organise Decorations

You don’t need to overdo it — a few coordinated items go a long way:

• Welcome sign

• Balloons

• Table decorations

• Matching party stickers

Using matching party supplies helps the party feel pulled together without extra effort.

✔ Order Party Stickers & Supplies

This is the perfect time to order:

• Thank you stickers

• Cupcake toppers

• Party favour stickers

• Name labels

👉 Browse personalised birthday stickers and party supplies here:
https://sticksy.com.au/collections/birthday-stickers

🎁 1 Week Before the Party

✔ Prepare Party Favours

Simple party favours are often the most loved:

• Lollies or small treats

• Stickers

• Colouring sheets

• Small toys

Seal bags or boxes with personalised birthday stickers for an extra special touch.

✔ Finalise RSVPs

• Check guest numbers

• Adjust food quantities if needed

• Confirm party activities

🎈 The Day Before

✔ Set Up Party Items

• Lay out decorations

• Prepare food where possible

• Set up activity stations

Have a small box ready with:

• Scissors

• Tape

• Extra stickers

• Thank-you cards

🎉 Party Day Checklist

✔ Birthday cake or cupcakes
✔ Candles
✔ Drinks & snacks
✔ Party games or activities
✔ Party favours
✔ Camera or phone for photos

Most importantly — enjoy the day. Kids remember the fun, not perfection.

💌 After the Party

✔ Send Thank You Notes

Thank you cards or stickers are a lovely finishing touch.

Add personalised thank-you stickers to:

• Cards

• Gift bags

• Leftover party favours

👉 Find thank-you and birthday sticker designs here:
https://sticksy.com.au/collections/personalised-birthday-party-stationery

🌈 Stress-Free Party Planning Made Easy

With the right checklist and a few personalised touches, planning a kids’ birthday party can feel simple and enjoyable.

From invitations to party stickers, choosing coordinated items saves time and helps create a celebration your child will love.

👉 Explore our full range of personalised birthday party supplies here:
https://sticksy.com.au/collections/personalised-birthday-party-supplies